PURBROOK HEATH BOWLING CLUB
CLUB RULES
Adopted November 2010 - revised AGMS 20012/2013/2014/2015
R1   SMOKING  
    Some members and visitors have suggested that the present total ban on smoking anywhere in the Club is too harsh.   
    It is therefore proposed to:  
    Delete current clause. Replace with: “Smoking is prohibited in all club buildings, in accordance with current   
    legislation, and on the Green in accordance with Laws of the Sport. A designated area may be allocated for smoking at the   
    discretion of the Club Committee.  
     
R2   STEWARDING & CLEANING  
    All members are expected to take turns with stewarding and cleaning duties. The Club Secretary and Ladies Captain will devise rosters to ensure fair distribution of work.
The Club Captain will ensure that the list of instructions for stewards and times of grass cutting is displayed in the Clubhouse together with the duty roster.
 
    will devise rosters to ensure fair distribution of work.  
    The Club Captain will ensure that the list of instructions for stewards and times of grass cutting is displayed in the   
    Clubhouse together with the duty roster.   
         
R3   COMMUNICATIONS  
    i.   It is the responsibility of members to ensure then form the Club Secretary of changes of address and telephone   
          numbers  
    ii. It is the responsibility of members to ensure that they check the Club letter rack for communications. Only in   
         exceptional circumstances will correspondence be posted to members.
 
     
R4   SUBSCRIPTIONS  
    Any member who has not paid their annual subscription on or before enrolment shall be deemed to have allowed   
    their membership to lapse.
 
     
R5   GENERAL RULES OF PLAY  
    Outdoor and Indoor league and representative matches will be played according to the rules and laws of the   
    appropriate governing bodies to which the Club is affiliated.  
     
R6   OUTDOOR BOWLS  
    Team Captains for the respective league teams will be appointed at the beginning of each season by the Men's and   
    Ladies Captains as appropriate.
 
     
R7   OUTDOOR TEAM SELECTION  
    League fixtures – both sexes.   
    i.    The Men's Captain and the appropriate Captains of the Men's teams (including any mid- week triples) are   
           responsible for selecting teams for all Men's league fixtures.  
    ii.   The Ladies Captain and Ladies vice-Captain are responsible for selection of teams for the Ladies leagues.   
    iii.  Both selection committees must ensure that bowling opportunities are equitable for all the registered players.   
    iv.  The selection committees will have ultimate responsibility for deciding who plays in which team. The respective   
           team Captains will have the responsibility for ensuring players are available on the date of play.  
     
    MEN  
    i.    Men's First Team Selection  
           At the beginning of the season, before team selection takes place Club, the Men's Captain and the Men's vice Captain   
           will decide who should be considered for “A” team and Combination team selection. During the course of the league   
           season players' performance will be reviewed, with selection criteria being considered, and changed when necessary.   
     
    ii.  Reflex and friendly matches   
         Mixed teams for reflex and friendly matches will be selected by the Club Captain, Club Vice Captain and the   
         Ladies and Men's Captains. Availability sheets will be displayed for the friendly matches and the team will be   
         selected from this list.   
     
    iii. Men's Representative Games   
         Should the Club be called upon to provide rinks or players for the Portsmouth and District Bowling Association,   
         such rinks or players will be selected by the Men's Captain. Priority to be given to those men who have yet to   
         obtain their badges. This selection to be displayed in the Clubhouse.   
    N B: should a mixed rink be requested, selection will be made by both the Men's and ladies Captains.   
     
    LADIES  
    i.   At the beginning of the season, before team selection takes place, the Club Captain and vice Captain will decide   
          who should be considered for the “A” team. During the course of the league season players performance will be   
          reviewed with selection criteria being considered and changed where necessary.   
    ii.  Ladies representative games – Portsmouth & District.   
         At the beginning of the season, P&D WBA invites interested players to put themselves forward to play. Selection   
          is made by P&D and the Club informed as to be selection. The Club has no involvement in the selection process.   
     
R8    SHORT MAT BOWLS  
    i.     The Club will take part in indoor Short Mat leagues, friendly and representative games from the beginning of   
            October to the end of March each year.  
    ii.    From the end of March to the end of September each year the Short Mat will be available to registered members   
            and non-registered members for informal games and organised competitions, unless required for coaching or Club   
            team practice.   
    iii.  The Short Mat Captain will organise a summer competition.   
    iv.   The teams will be mixed male and female players selected by team Captains according to ability alone.   
    v.     Players representing the Club must be registered as such and may not play in league matches for any other Club.  
    vi.    Members of this Club who play Short Mat bowls for any other Club may not represent this Club in any league.   
    vii.   Management of the Short Mat activities will be invested in the officers designated in the Constitution, assisted by   
             the Captains of each Short Mat team.   
    viii. With the exception of the points mentioned above, the general provisions that apply to outdoor bowls will apply to   
            Short Mat bowls played at this Club.   
    ix.   The Short Mat Section end of season meeting must be held no later than one week prior to the P&D Short Mat   
     
     
R9   CLUB COMPETITIONS  
    Unless specific exceptions are indicated, or obvious, the following shall apply to outdoor and Short Mat 
 
    competitions.  
     
R10   ELIGIBILITY FOR PARTICIPATION IN THE CLUB COMPETITIONS  
    No member who represents another Club in league bowls may participate in the Club competitions. This   
    restriction does not apply to members who only play Short Mat bowls for their other Club.   
     
R11   ENTRY DATES  
    All members wishing to enter the Club Competitions must apply by the announced time and date and make sure their   
    names are on the list. In the event of no reserves a substitute may be drawn from the first round losers of all   
    competitions. The substitute is not permitted to play as Skip.  
     
R12   TROPHY MATCHES  
    In all Club events where a trophy/prize is at stake (as on Presidents and Captains Days) teams will be drawn not   
    selected.   
     
R13   DISQUALIFICATION  
    i.    Failure to comply with competition dates will entail disqualification from participating in further rounds unless   
          otherwise decided by the Club Competition Committee.   
    ii.  Any competitor failing to appear on the Green within 30 minutesof the agreed starting time of the game will forfeit   
          his/her right to participate further in the competition unless adequate reason for his/her failure is given to the Club   
          Competition Secretary within 24 hours of the fixed date of the match.   
         
R14   CLUB COMPETITIONS DRAW  
    Participation in Club competitions will be by public draw, which will be at the opening of the Green. Dates on which   
    rounds are to be completed will be decided by the Club Competition Committee.   
     
R15   CHALLENGER  
    The first named in the draw shall be the Challenger and make all necessary arrangements for the game. If the   
    opponent and the Challenger cannot agree the facts must be reported to the Club Competitions Secretary.
 
     
R16   AGREEING DATES OF MATCHES  
    There should be a minimum of 14 days notice by the Challenger informing the opponent of three dates on which to   
    play the competition in question. If the Challenger does not comply then the opponent goes through to the next round.   
     
R17   FRED BARGE & OTHER TRIPLES  
    The Fred Barge Triples, Mixed Triples, and Pairs competitions shall be played over one day.   
     
R18   CLUB COMPETITIONS  
    Any Club competition arranged within the Short Mat section shall be controlled by the Short Mat Captain/Vice   
    Captain.   
     
R19   SCORING METHOD  
    Scoring (outdoors and Short Mat) in singles, pairs, triples and rinks to be decided by the highest number of shots. If   
    tied an extra end/s to be played to decide the winners. The Marker or skips shall toss a coin to determine who has the   
    choice of who plays first.   
     
R20   SCORECARDS  
    All scorecards must indicate the name of the competition to which they refer, the date the names of the competitors,   
    all ends entered and be duly signed by the players (or Skips) as the case may be and placed in the box provided in the   
    Clubhouse. Uncompleted scorecards or incorrect scorecards may entail disqualification.   
     
R21   CLUB COMPETITIONS  
    The Finals and semi-finals shall be played over two weekends.   
     
R22   MARKING FINALS  
    The Ladies and Mens Captains (or their nominated representatives) should mark the respective finals of their   
    competitions. The Club President shall have the choice of any remaining finals.  
     
R23   DRESS CODES  
    OUTDOOR  
    Men  
    i.    Club matches up to semi-finals and league matches Men should wear grey trousers and shirt in club colours, white   
           sweater if required. This includes markers.  
    ii.   Club finals: white trousers, shirt in club colours and white sweater. This includes markers.  
    iii.  Smart casuals may be worn by club members participating in roll-ups.  
    iv.  Regulation shoes. Sandals are not allowed.  
    v.   On formal occasions, a navy blue blazer may be worn over the club shirt. No tie is required.
 
     
    Ladies  
    i. Club matches up to semi-finals matches ladies should wear regulation grey skirt, trousers or 'cut-offs' and shirt in   
    ii. Club finals: regulation white skirt, trousers or 'cut-offs' and, shirt in club colours and white sweater. This includes   
         markers.  
    iii. P&D and County matches ladies must dress as per prevailing regulations.  
    iv. Regulation shoes. Sandals are not allowed.  
    v. Smart casuals may be worn by members participating in roll-ups.  
    vi. On formal occasions a cream or blue blazer may be worn.  
     
    SHORT MAT  
    For league matches and Club competitions, all levels:  
    Men: Grey trousers, shirt in club colours and maroon (or white) sweater if needed. Regulation shoes not sandals.  
    Ladies Regulation grey skirt or trousers, shirt in club colours and maroon (or white) sweater if needed. Regulation shoes  
    not sandals.  
    For roll-ups: Smart casuals may be worn for roll-ups with regulation shoe, sandals not allowed.  
     
  RESPONSIBILITIES OF OFFICERS  
    Note: No list of Officers` responsibilities can be exhaustive, so this section attempts to deal with the principal  
                 tasks of each office.  
         
     
R24   CLUB PRESIDENT  
    i.   To attend Management Committee meetings.   
    ii. This officer is to personally represent the Club at all friendly matches and social functions, or delegate such tasks to   
         another Club officer.   
     
R25   CLUB VICE PRESIDENT  
    i.  To attend Management Committee meetings.   
    ii. To understudy the President as required.   
     
R26   CLUB CAPTAIN  
    i.      To attend Management Committee meetings  
    ii.     To ensure items in the Suggestion Book are brought to the attention of the Management Committee and acted upon   
             as required and replied to.   
    iii.    To be in complete charge of conduct of members on the Green.   
  iv.    To act as arbiter in the case of any dispute brought to his/her notice, subject to members right of appeal to the   
           Management Committee.   
  v.     To be responsible for ensuring the standard dress required in any given situation is always maintained.   
  vi.    To Chair the team selection meetings for reflex and friendly games.   
  vii.   To ensure that players do not damage the Green, and to take any steps necessary to prevent damage occurring.  
  viii.  The Club Captain will ensure that lists will be provided in the Clubhouse for members to indicate holiday dates   
            and other absences. This is the guidance of the team selectors throughout the year.   
         
R27   CLUB VICE CAPTAIN  
  i.  To attend meetings of the Management Committee.   
  ii. To assist and represent the Club Captain as necessary.
 
   
R28   CLUB TREASURER  
  i.    To attend meetings of the Management Committee.   
  ii.   To prepare monthly statements of Club finances for presentation to the Management Committee and give any   
         verbal or written explanation required.  
  iii.  To maintain necessary financial records for the Club.  
  iv.   To prepare annual accounts and balance sheet in a form suitable for audit.   
  v.    To be responsible for petty cash.   
  vi.   To take a leading role in forward planning of Club finances, including advising on subscription levels, contingency   
          reserves and asset valuations.   
  vii. To undertake any other necessary duties in connection with Club finances.   
   
                                                                       CLUB SECRETARY & ASSISTANT CLUB SECRETARY CLUB SECRETARY AND ASSISTANT CLUB SECRETARY  
  The list of tasks allocated to these officers be retained but regarded as activities apportioned between them to be   
  shared by mutual agreement.  
   
R29   CLUB SECRETARY  
  i.    To convene and attend all Management Committee meetings.  
  ii.   To take the minutes of all Management Committee meetings and ensure they are sent to all committee members   
         and Trustees and included in the folder permanently placed in the Clubhouse, for all members to read.   
  iii.  To act as secretary to the Trustees.   
  iv.   To convene, attend and take minutes of all Trustee meetings.   
  vi.   To conduct the correspondence of the Club.   
  vii.  To keep a register of all Club members.   
   
R30   ASSISTANT CLUB SECRETARY  
  i.   To keep a register of all Club members.   
  ii.  To attend meetings of the Management Committee.   
  iii. To take the minutes of Management Committee meetings and prepare them for approval by the Chairperson if   
         requested to do so or when standing in for the Club Secretary.   
  iv. To distribute the minutes in accordance with the instructions laid down by the Club Secretary.   
  v.   To be responsible for the indoctrination of new members in Club procedure.  
   
R31   SOCIAL SECRETARY  
  i.    To be the principal organiser of social activities within the Club, including providing a programme of events. To   
         have overall responsibility for providing Raffles.  
  ii.   Any other socially linked duties deemed appropriate from time to time by the Management Committee.  
  iii.  The Social Secretary must set up a subcommittee to help with the above work, and this subcommittee should   
         include a catering team member.  
         
R32   FIXTURES SECRETARY  
  The Fixture Secretary shall be responsible for compiling a list of dates of all matches (including Club events) during   
  the outdoor and indoor seasons and arranging for the printing of the fixtures cards for the members.   
         
R33   CLUB COMPETITIONS SECRETARY  
  To have overall responsibility for organising and control of Club in house competitions.   
   
R34   ALMONER  
  To advise the President and Management Committee in matters regarding the welfare and health of Club members.  
   
R35   OFFICERS OF THE LADIES, MENS AND SHORT MAT SECTIONS  
  To conduct the business of their respective sections in a manner in keeping with the job descriptions for Club officers   
  shown above.   
   
                                                                        FINANCIAL REGULATIONS FINANCIAL REGULATIONS  
R36 EXPENDITURE LIMIT  
  During any one year (that being the period between consecutive Annual General Meetings) the Management   
  Committee may commit the Club to capital expenditure not exceeding £5000 either for one item or an aggregate.   
  Capital expenditure proposed in excess of this figure must be approved either at the AGM or an EGM called that   
  purpose.   
   
R37   SUBSCRIPTIONS  
  i. The annual subscription for membership and any joining fee shall be recommended by the Club Treasurer on   
      behalf of the Management Committee and determined at an AGM. Subscriptions to be for:  
           a.  Full Membership.   
           b.  Junior member in full-time education.   
           c.   Associate Membership for non-bowlers and those who only wish to participate in Short Mat bowling during the   
                 winter months.  
           d.  Social Membership.   
  ii. Members have the opportunity to purchase extended membership for three or five years at reduced rates, such   
       monies to be refunded to participating members or their estate should they either leave by choice, retired through   
       illness or die. Any refund to be based on whole years remaining. This does not in any way affect the members' right to   
       renew their membership annually as at present at the agreed current rate.  
   
R38   GREEN FEES, HIRE CHARGES AND LEVIES  
  i.    Green fees for outdoor rinks are payable by visiting teams members of the public and nonmembers playing in open   
         competitions.   
  ii.   Green fees for the Short Mat are payable by all players of the Short Mat game.   
  iii.  Charges may be made for the hire of Club equipment (woods & shoes). Amounts charged to be clearly displayed in   
          the Clubhouse.   
  iv.    A levy will be payable by all members when playing a match.   
  v.     Members entering the Club and Short Mat competitions will be charged a nominal administration fee per   
          competition.  
  vi.   All these charges will be reviewed annually by the Management Committee and any changes recommended for   
          approval by members at an AGM.  
  vii. Money collected from fees and levies is to be paid to the Treasurer promptly with the appropriate paying in slip   
         completed.  
   
R39   TRANSACTIONS  
  i.   The Club Treasurer shall receive all money payable to the Club and shall issue receipts for payments, subscriptions   
        and donations.  
  ii.  The Club Treasurer shall make all outgoing payments on behalf of the Club.  
   
R40   ACCOUNTS  
  The Club Treasurer shall keep full and proper accounts and prepare the annual financial report and statement   
  immediately at the end of the financial year.  
   
R41   BANKING  
  i.   The Club Treasurer shall ensure the funds of the Club are deposited only in a bank account approved by the   
        Management Committee.   
  ii.  All cheques drawn on behalf of the Club shall be signed by any two of the Club Treasurer, Club President, Club   
        Secretary, and Club tour organiser with the latter allowed to sign for tour payments only.  
   
R42   AUDITING OF ACCOUNTS  
  i.   The Club Treasurer shall submit to the AGM a duly audited statement of finances and a copy shall be made   
        available to each Club member.   
  ii.  The Club auditors shall have the right to examine Club accounts at any reasonable time.   
  iii. The Club auditors shall examine the Club accounts and make such enquiries as they may deem appropriate in   
        order to present a report to the membership at each AGM. The membership is entitled to ask questions of the   
        auditors at the AGM.  
   
R43   ALTERATIONS AND AMENDMENTS TO CLUB RULES 7 REGULATIONS  
  Any proposed alterations to the Club rules may only be considered at an AGM or EGM convened with the required   
  written notice of the proposal. Any alteration or amendments must be duly proposed and seconded. Such alterations   
  shall be passed if supported by not less than two thirds of those members present at the meeting, assuming that a   
  quorum has been achieved.